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Tips For Reducing File Size In WPS Documents

โดย : Marlon เมื่อวันที่ : อังคาร ที่ 13 เดือน มกราคม พ.ศ.2569

Minimizing WPS document size enhances speed, simplifies distribution, and conserves disk space. Large files often result from embedded images, excessive formatting, or unused elements that bloat the document. To begin, it is important to compress images within your document. <a href="https://www.wps-wp.com/">WPS Office</a> provides a built-in image compression tool. Click on any picture, go to the Picture Tools section, and click Compress Pictures. Opt for the option to apply compression to all pictures and select a lower resolution such as Web or Email quality, which is sufficient for most purposes. Avoid using high resolution images unless absolutely necessary. After compression, eliminate redundant components. Scan for concealed items, superfluous line breaks, or unnecessary section breaks. Remove unapplied styles and outdated templates cluttering your document. These can accumulate over time and contribute to increased file size. Content pasted from sites or PDFs frequently carries embedded formatting code you didn’t intend. To clean this up, paste the content using the Keep Text Only option, which strips away extraneous formatting. Another common source of bloat is embedded fonts. If your document uses custom or non-standard fonts, WPS may embed the entire font file to ensure consistent display across different systems. Navigate to File > Options > Save to adjust font settings. Turn off the option to include fonts inside the document. Enable embedding exclusively when you know the target system won’t support your fonts. Consider replacing large files like charts or diagrams with linked images. Export charts as PNG or JPG, then link them rather than embedding the native objects. This reduces the amount of data stored within the document itself. Remove redundant copies of images and retain just the latest iteration. Audio and video clips are among the biggest contributors to bloated WPS files. Whenever possible, host the media files online and insert hyperlinks instead of embedding them. It keeps the document lightweight while preserving media access. For lengthy documents with footnotes or endnotes, review them for redundancy or duplication. Delete obsolete or outdated annotations. End with the most compact file type. .docx outperforms.doc in size efficiency — stick to the newest WPS-supported standard. Apply all changes and save the file once more. Sometimes, creating a brand-new file eliminates hidden remnants left by edits. Periodically review files to keep sizes minimal and workflows seamless. Especially when collaborating or uploading to cloud services 

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